Posted in Elementary School:

CMCSS is reaching out with two operational updates for the 2022-2023 school year. Please note these changes will not take effect until next school year. We want to provide families with as much advance notice as possible.

End of USDA Waiver and No-Cost Meals

The USDA has not indicated that they will be extending the waiver for school districts to continue offering no-cost student meals for the 2022-2023 school year. For the past two school years, CMCSS has been able to provide breakfast and lunch meals at no cost to students each school day because of the USDA’s waivers.

At this time, unless CMCSS receives notification otherwise from the USDA, the district will be required to return to its normal meal payment methods in August. Families will continue to be highly encouraged to preload funds on a student’s online account. More information will be communicated before next school year, but below are the meal prices:

Elementary Student Meal Prices

Breakfast (Full Pay): $1.00

Breakfast (Reduced): $0.30

Lunch (Full Pay): $2.65

Lunch (Reduced): $0.40

Secondary Student Meal Prices

Breakfast (Full Pay): $1.15

Breakfast (Reduced): $0.30

Lunch (Full Pay): $2.85

Lunch (Reduced): $0.40

It will be extremely important that all families who believe their children qualify for free or reduced meals complete the application for the 2022-2023 school year. CMCSS will provide more information on the application over the summer and at the beginning of next school year. Applications for next school year cannot be completed until later in July. Applications must be submitted and approved each school year for a student to receive benefits.

Transportation Parent Responsibility Zone

In an effort to improve transportation services while facing the ongoing local, state, and national bus driver shortage, CMCSS is updating its transportation routes and qualifications for the 2022-2023 school year.

State law establishes that school districts may provide school transportation for children who live more than 1 ½ miles from their zoned school. CMCSS has exceeded the expectations of the state law to provide transportation to elementary students who live more than half a mile (.5) from their zoned school and middle and high school students who live more than a mile (1) from their zoned school.

Effective the 2022-2023 school year, CMCSS will be expanding the radius of the parent responsibility zone (PRZ), the area in which families are responsible for providing transportation (car rider, walker, etc.), by half a mile for both elementary and secondary students to:

• 1 mile for elementary students
• 1 ½ miles for middle and high school students

Exceptions: 

For student safety, transportation will still be provided for students who live in the PRZ under the following travel conditions:

• 4 or more lanes of traffic without a crossing guard
• Roads with insufficient road width (less than 24 ft.) with speeds above 35 mph
• Roads with no sidewalks with speeds above 35 mph

Notes:

• This change will not impact students who receive Special Populations transportation services as indicated in their IEPs.
• Any future development within the PRZ that has accessible safe travel paths may not be eligible for CMCSS transportation.
• If a daycare is in the PRZ, CMCSS will not provide transportation.

The Transportation Department will be directly contacting families who have students in the 1/2 mile expanded zone. Click here for more information and interactive maps of the PRZ for each school.

CMCSS is offering Open Enrollment in specific schools and grade levels with available capacity for the 2022-2023 school year. The Open Enrollment application period will be April 18-May 18, 2022. Due to the comprehensive rezoning that changed capacities at some schools, the District had to delay the determination of open seats for Open Enrollment until spring 2022. The Open Enrollment process is separate from the application period for schools and programs of choice that took place January-February 2022.

Space for Open Enrollment is limited to only the specific schools and grades listed below. Each grade listed has a limited number of available seats. If more requests are received than available seats, a lottery drawing will be held.

ELEMENTARY SCHOOL

MIDDLE SCHOOL

 *Note: a previous version of this chart indicated Richview had 15 seats in 7th. This error has been corrected above.

HIGH SCHOOL

*For high school students, parents/guardians and students will need to consult with a school counselor to ensure the open enrollment transfer would not affect a student’s graduation track.

Application Form

Click here for the 2022-2023 Open Enrollment Request Application.

For more information on CMCSS’ Open Enrollment policy, click here.

Note on Virtual School: If families are interested in CMCSS K-12 Virtual for the 2022-2023 school year, there will be additional enrollment periods from April 1-30, 2022, and July 1-22, 2022. Please contact K-12 Virtual Enrollment Specialist Ashley Pledger at 931-553-1117 or [email protected] to learn more about CMCSS K-12 Virtual School enrollment.

The following message was sent to families on Monday, March 14, 2022. 

Good afternoon, CMCSS families,

We are reaching out with a few updates regarding COVID-19 and the CMCSS communicable diseases procedure. In collaboration with the Montgomery County Health Department, the CMCSS Back to School/Work Flowchart has been updated based on current data available for Montgomery County.

School nurses will follow the Communicable Diseases Procedure (HEA-P001) for any students who exhibit symptoms of a cold, illness, or communicable disease. 

Students who test positive for COVID-19 will still have at least a five-day exclusion from school. Please refer to the CMCSS Return to School/Work Flowchart regarding the specifics for exclusion, quarantine, and household contacts. 

It is important to continue to follow proper health and safety practices should you experience cold, flu, or COVID-19 symptoms. 

• Stay home when you are sick.
• Cover your cough or sneeze in your bent elbow.
• Clean your hands often.

Communicating Illness-Related Absences

Families should always notify their child’s school of any absences. If your child has tested positive for COVID-19, you must contact the school and provide proof of a positive test result. The School Nurse or Attendance Secretary will note the COVID-19 related exclusion. For all other illness-related or non-illness-related absences, please refer to the CMCSS Attendance Policy.

CMCSS student report cards for the second nine weeks of the 2021-22 school year will be available on Wednesday, January 12. Parents/guardians will access report cards online using the CMCSS Parent Self-Service webpage at parents.cmcss.net.

If parents/guardians have issues accessing their child’s report card using CMCSS Parent Self-Service, they can contact their child’s enrolled school.

The report card available through Parent Self-Service is considered the official report card with comments for the grading period.

Parents/guardians can check their student’s academic progress on PowerSchool at any time. PowerSchool is the official grade book and attendance tracker for CMCSS. While some digital learning platforms have a grade book, please note that official grades will only be recorded in PowerSchool.

CREATING A POWERSCHOOL ACCOUNT

If you need to create a PowerSchool account, visit powerschool.cmcss.net, click the Create Account tab, and complete the form.

Families will need an Access Code for each child. Access codes can be obtained through the parents.cmcss.net portal by clicking on “Get Student Security Info” and following the steps listed in the video below.

PowerSchool Access Codes: https://ior.ad/7PBU

If you are using the PowerSchool app, the CMCSS’ District Code is P Z Q N.

UNDERSTANDING POWERSCHOOL AND REPORT CARD ABBREVIATIONS

Families may see several abbreviations in PowerSchool, including:

• N(#) ex. N1, N2, etc. This is the student’s current grade in the nine weeks.
• S(#) ex. S1, S2, etc. This is the student’s semester grade, which includes the nine weeks combined. For high school students, this grade will reflect the semester credits earned for that period. This grade will also include mid-term exams when applicable.
• Y(#) ex. Y1. This refers to the student’s cumulative grade for the year.
• OT On-Track. Students in grades K – 5 may see this designation on their report cards.
• AE Approaching Expectations. Students in grades K – 5 may see this designation on their report cards.
• BE Below Expectations. Students in grades K – 5 may see this designation on their report cards.

Watch this video to understand the PowerSchool dashboard:
K-2 Standards-Based Iorad: https://ior.ad/7MKm
3-12 Traditional Grading Iorad: https://ior.ad/7O3p

Note: Students in grades 3 – 5 may be assigned a letter grade and have letter grades available through PowerSchool. Report cards may also display the OT, AE, or BE information under College and Career Readiness.

Local first responder agencies are partnering with CMCSS to implement the national Handle with Care program in Clarksville-Montgomery County. Handle with Care is a program in which first responders work together with schools to provide proactive support for potentially trauma-affected students within the community.

First responders will identify children at a scene who have been potentially exposed to trauma. The child’s pertinent information, including name, birthday, school, and grade, will be sent by first responders in a confidential notice to the child’s school before the next school day. There is no information being given regarding the incident. School officials will receive the child’s identifying information and the three words “handle with care.” CMCSS will not be sharing any information with any person or entity as a partner in Handle with Care. Click here to watch a brief overview video.

The Clarksville City Council and Montgomery County Commission have approved the interlocal agreement. Training will take place in January 2022, and the program will be implemented next semester.

The Clarksville-Montgomery County School System has experienced tremendous growth over the past decade. Rezoning is taken very seriously, and the district makes every effort to ensure stakeholders are involved in the process. In May 2020, CMCSS began communicating the need for rezoning to families with the construction of the Kirkwood complex.

The population of Montgomery County has increased 27.7% in the last 10 years. Projections indicate the population could see a 40% growth rate in the next 20 years. The effect of this tremendous change can be seen in our local schools.

Growth in CMCSS

• CMCSS has a 30-year average growth of 677 new students every year.
• Current enrollment for the 2021-2022 school year is 37,769 students.
• Oakland, Rossview, and West Creek Elementary schools have recently undergone expansion projects to address capacity. See the current capacity of each school here (pdf).
• School capacity has an impact on the flexibility of programming and extracurricular activities.
• Maintaining a capacity of approximately 85% is the goal of CMCSS.
• The goal of CMCSS is to not rely on portables as a permanent solution.

At the Jan. 4, 2022, School Board Study Session, the Clarksville-Montgomery County School Board heard on first reading the recommendation that changes be made to the middle and high school zone lines for the 2022-2023 school year.

In 2021, the district initiated the process of working with a third-party consulting firm, RSP and Associates, with expertise in school system rezoning. In collaboration with the consulting firm and community stakeholders, the CMCSS Zoning Project Team has studied and evaluated existing school zones and building capacities to identify opportunities to better serve students, per the district’s Zoning Procedure (OPS-P017). The following criteria guide the team’s work:

• Rezone as few students as possible
• The proximity of students to existing schools
• Transport students the least distance possible
• Equitable distribution of resources according to the learning needs of all students
• Enrollment capacity of existing schools
• Consideration of free and reduced lunch status (socioeconomic)
• Allow for future growth where possible (based upon Regional Planning Commission lot and permit data)

Taking these guidelines into consideration, the Zoning Project Team made the following recommendation to the School Board. (Click here to see the presentation)

CMCSS and RSP & Associates will host three public forums to gain feedback from the community regarding the rezoning recommendations. The community is invited to attend the following forums:

• Monday, January 17, 2022, 5:30 pm (Virtual Meeting – access the meeting link here)
• Tuesday, January 18, 2022, 5:30 pm (Virtual Meeting – access the meeting link here)
• Tuesday, February 1, 2022, 5:30 pm (In-Person Meeting – Rossview High School)

A final zoning recommendation will be presented to the School Board on Feb. 8 for voting. District rezoning information can be found at cmcss.net/zoning.

CMCSS student report cards for the first nine weeks of the 2021-22 school year will be available on Wednesday, October 27. Parents/guardians will access report cards online using the CMCSS Parent Self-Service webpage at parents.cmcss.net.

If parents/guardians have issues accessing their child’s report card using CMCSS Parent Self-Service, they can contact their child’s enrolled school.

The report card available through Parent Self-Service is considered the official report card with comments for the grading period.

At any time, parents/guardians can check their student’s academic progress on PowerSchool. PowerSchool is the official grade book and attendance tracker for CMCSS. While some digital learning platforms have a grade book, please note that official grades will only be recorded in PowerSchool.

TNREADY DATA

TNReady data from the 2020-21 school year will be sent home with your student(s) beginning Wednesday, October 27. Please contact your child’s enrolled school if you do not receive this information.

CREATING A POWERSCHOOL ACCOUNT

If you need to create a PowerSchool account, visit powerschool.cmcss.net, click the Create Account tab, and complete the form.

Families will need an Access Code for each child. Access codes can be obtained through the parents.cmcss.net portal by clicking on “Get Student Security Info” and following the steps listed in the video below.

PowerSchool Access Codes: https://ior.ad/7PBU

Here’s an interactive tutorial

** Best experienced in Full Screen (click the icon in the top right corner before you begin) **

https://www.iorad.com/player/1866690/Accessing-PowerSchool-Access-Codes

If you are using the PowerSchool app, the CMCSS’ District Code is P Z Q N.

UNDERSTANDING POWERSCHOOL AND REPORT CARD ABBREVIATIONS

Families may see several abbreviations in PowerSchool, including:

• N(#) ex. N1, N2, etc. This is the student’s current grade in the nine weeks.
• S(#) ex. S1, S2, etc. This is the student’s semester grade, which includes the nine weeks combined. For high school students, this grade will reflect the semester credits earned for that period. This grade will also include mid-term exams when applicable.
• Y(#) ex. Y1. This refers to the student’s cumulative grade for the year.
• OT On-Track. Students in grades K – 5 may see this designation on their report cards.
• AE Approaching Expectations. Students in grades K – 5 may see this designation on their report cards.
• BE Below Expectations. Students in grades K – 5 may see this designation on their report cards.

Watch this video to understand the PowerSchool dashboard:
K-2 Standards-Based Iorad: https://ior.ad/7MKm
3-12 Traditional Grading Iorad: https://ior.ad/7O3p

Note: Students in grades 3 – 5 may be assigned a letter grade and have letter grades available through PowerSchool. Report cards may also display the OT, AE, or BE information under College and Career Readiness.

On October 20, parents and guardians of CMCSS will receive an electronic Federal Impact Aid survey.

Federal Impact Aid is designed to assist local school districts that have lost property tax revenue due to tax-exempt Federal property. Federal Impact Aid is set up for school districts where federally owned lands (such as Fort Campbell, government buildings, TVA steam plants, subsidized housing, etc.) are located. It intends to help offset the lost property taxes that would have been collected if businesses or privately owned residences were located there instead. Federal Impact Aid does not provide funding for every military-dependent child who is served in our school system.

Each year, the Clarksville-Montgomery County School System sends out to parents a survey to collect data about federally connected students. The funding formula that determines how much money a school system will receive hinges on accurate information collected on the survey.

It is crucial that parents complete the forms. And the information must be what is accurate on November 2. This year, there will be an electronic survey that is confidential and has no effect on personal taxes or on those who live in subsidized housing.

Please complete the survey by November 12, 2021.

CMCSS has communicated with families since last year that schools cannot eliminate the spread of COVID-19 during in-person learning, but our collective actions can help mitigate the spread. The District’s COVID-19 mitigation strategy has always been about using multiple layers to improve success, sometimes referred to as the Swiss Cheese model. For the 2021-2022 school year, CMCSS has been using the following primary mitigation layers:

• Using MERV 13 instead of MERV 9 filters in all buildings
• Increasing outdoor air ventilation
• Employing enhanced two-step cleaning throughout buildings
• Encouraging self-screening, masks, handwashing, covering sneezes, and staying home when sick for all students, employees, and visitors
• Identifying opportunities to promote physical distancing when possible in schools
• Replenishing hand sanitizing stations
• Promoting the use of personal water bottles and filling stations while water fountains are shut down
• Establishing School Health Screening Rooms
• Providing vaccination opportunities and COVID-19 testing for employees and their families at Onsite Employee Health and Wellness Clinics
• Updating and implementing the Return to School/Work Flowchart

To add more layers to CMCSS’ mitigation strategy, effective Monday, August 23, the following protocols will take effect when Montgomery County is experiencing high transmission levels:

• Modifying custodial procedures to further increase the focus on two-step cleaning throughout the day and decrease focus on other areas (window cleaning, floor buffing, etc.)
• Operating mechanical systems (HVAC) 24 hours a day, 7 days a week as possible for each building’s situation to further increase filtration
• Limiting nonessential visitors from the school environment at the discretion of building administrators, to include temporarily not allowing lunchtime visitors
• Limiting indoor mass gatherings during the school day at the discretion of building administrators
• Providing masks in school buildings and on transportation for those who request one
• Increasing hand sanitizing stations in schools and on transportation

COVID-19 Exposure Response Plan

When a CMCSS student or CMCSS employee tests positive for COVID-19, they will need to notify either the school nurse (if they are a student) or their supervisor (if they are an employee). The medical office that performed the test will notify the Montgomery County Health Department for contact tracing. 

Click here for the current CMCSS Return to Work/School Flowchart developed by the CMCSS Safety and Health Department in collaboration with the Montgomery County Health Department. For the Spanish version, click here.

Events/Athletics Capacity

CMCSS will return to normal capacity for after-school events, meetings, and athletics for the 2021-2022 school year. CMCSS will continue following TSSAA’s guidelines for athletics. The district will keep families informed as guidelines are updated throughout the year.

Face Masks

Face masks are strongly encouraged for students, employees, and visitors inside buildings and on transportation. Families are encouraged to use their judgment on sending their student(s) to school with a mask and make whatever decision will be best for the health of their child(ren) or other members of their household. For more information from the CDC on the use of cloth face coverings to help slow the spread of COVID-19, click here. 

Self-Screening

Employees will be expected to self-screen before entering school premises.

Self-screening protocols for students and visitors will continue. Families are strongly encouraged to engage in self-screening at home prior to each school day. Click here for updated guidance from the CDC regarding screening K-12 students for symptoms of COVID-19.

Self-Screening Protocol

Have you had any of the below symptoms as a new-onset in the past 72 hours? (This does not include chronic conditions)

• fever of 100 degrees or greater
• new onset of a cough
• new onset of shortness of breath
• new onset of sore throat
• new onset of body aches
• diarrhea
• new onset of headache
• new onset of loss of taste or smell
• nausea or vomiting
• congestion or runny nose
• chills
• fatigue

If “yes”, please consult your personal health care provider before returning to any CMCSS locations. Students, employees, and visitors who are sick must follow the CMCSS Flowchart.

Water Fountains

Water fountains will be closed during the 2021-2022 school year. Water filling stations will be open where available. Students should bring their own water bottles. 

Effective June 1, 2021; Updated Aug. 20, 2021. Reviewed Dec. 13, 2021. Subject to change based on updated guidance and local, state, or national recommendations or mandates. If you have any questions or feedback on the plan, please email [email protected].